Apprenticeships: Apprenticeship
Job overview
If you are organised, like working with people & are interested in a career within the NHS, then this could be the job for you.
As the PMO Admin Assistant Apprentice you will be part of the Trust Programme Management Office (PMO), which comprises of a team of project professionals concerned with improving the successful delivery of projects by providing a range of Project & Programme Management services.
You will be enrolled on a paid for Level 3 Business Admin course and develop your skills whilst you provide an administrative support service to the Trust PMO Team and key Improvement Teams.
Currently, you will work mainly from home and partly work in the office.
Joining our team you’ll be responsible for general admin duties, providing diary management & meeting organisation, assisting with the preparation of documents for meetings and training events, produce minutes, reports and maintain databases as required.
You will need good communications skills and will be supported to develop lots of new skills. You will be an enthusiastic team player with good organisational skills. You will need to be well motivated & reliable. You will be able to understand and accurately convey verbal and written information and be able to remain calm under pressure. You will present a professional and polite attitude at all times.
We encourage you to learn and develop within your role and beyond!
For further details please see the attached Job Description and Person Specification.
Main duties of the job
Please note that the UK government require non-UK nationals to have lived in the UK for 3 years to be eligible for apprenticeship funding.
As the PMO Admin Assistant Apprentice, whilst working on your Level 3 Business Administration Qualification, you would develop your skills to support the Trust PMO Team and to Key Improvement Teams, including:
Undertaking general office duties
Diary management and meeting organisation
Provide admin for training programmes
Produce communications and website content
In addition to the below summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert.
Working for our organisation
You will be working within the Trust PMO team.
We are a small and motivated bunch who oversee and support the successful delivery, change and improvement projects at NUH.
Within NUH we are the 'project management specialists' so you will get a wide view of different aspects of an acute hospital and application of
your admin skills in the context of project management.
Currently, we are mainly working from home and work partly in the office.
Joining this team will not only allow you to interact and gain knowledge from your professional peers, but will also equip you for future roles within the NHS. We are a friendly and hard-working team that support each other but we also trust each team member to be able to function independently.
Working with us will create opportunities to further build on your skills, whilst really making a difference to the NHS and the people we care for.
Detailed job description and main responsibilities
See Job Description
Working under the direction of the PMO System Administrator to develop skills to:
Provide diary management & meeting organisation for the Trust PMO team and Key Improvement Teams.
Deal with enquiries referring on as appropriate.
Provide configuration management for documentation within the PMO.
Assist with the preparation of documents for meetings and training events, photocopying, collating and distributing.
Compile Reports for programme meetings.
Attend meetings and subsequently produce & distribute notes and actions.
Maintain the PMO system and produce simple reports.
Provide ad hoc admin support to projects where deemed necessary.
Provide admin for the PMO training programmes.
Progress to more complex PMO duties to aid personal development and potential career opportunities.
Person specification
Training & Qualifications
Essential criteria
Experience
Essential criteria
Desirable criteria
Communications and Relationships
Essential criteria
Planning and Organisation
Essential criteria
Analytical and Judgment
Essential criteria
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Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.
Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements
ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
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