Apprentice PMO Administrative Assistant Job at Nottingham University Hospitals NHS Trust, Nottingham

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Job Description

Apprenticeships: Apprenticeship

Main area
Apprenticeship, Administration, Project Management
Grade
Apprenticeships: Apprenticeship
Contract
Apprenticeship: 15 months
Hours
Full time - 37.5 hours per week (Mainly remote working from home plus office as required.)
Job ref
164-5045057-A
Site
Nottingham University Hospitals NHS Trust
Town
Nottingham
Salary
£181 Per Week
Salary period
Session by session
Closing
07/05/2023 23:59

Job overview

If you are organised, like working with people & are interested in a career within the NHS, then this could be the job for you.

As the PMO Admin Assistant Apprentice you will be part of the Trust Programme Management Office (PMO), which comprises of a team of project professionals concerned with improving the successful delivery of projects by providing a range of Project & Programme Management services.


You will be enrolled on a paid for Level 3 Business Admin course and develop your skills whilst you provide an administrative support service to the Trust PMO Team and key Improvement Teams.


Currently, you will work mainly from home and partly work in the office.
Joining our team you’ll be responsible for general admin duties, providing diary management & meeting organisation, assisting with the preparation of documents for meetings and training events, produce minutes, reports and maintain databases as required.


You will need good communications skills and will be supported to develop lots of new skills. You will be an enthusiastic team player with good organisational skills. You will need to be well motivated & reliable. You will be able to understand and accurately convey verbal and written information and be able to remain calm under pressure. You will present a professional and polite attitude at all times.


We encourage you to learn and develop within your role and beyond!


For further details please see the attached Job Description and Person Specification.

Main duties of the job

Please note that the UK government require non-UK nationals to have lived in the UK for 3 years to be eligible for apprenticeship funding.


As the PMO Admin Assistant Apprentice, whilst working on your Level 3 Business Administration Qualification, you would develop your skills to support the Trust PMO Team and to Key Improvement Teams, including:

Undertaking general office duties

Diary management and meeting organisation

Provide admin for training programmes

Produce communications and website content

In addition to the below summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert.

Working for our organisation

You will be working within the Trust PMO team.

We are a small and motivated bunch who oversee and support the successful delivery, change and improvement projects at NUH.

Within NUH we are the 'project management specialists' so you will get a wide view of different aspects of an acute hospital and application of
your admin skills in the context of project management.

Currently, we are mainly working from home and work partly in the office.

Joining this team will not only allow you to interact and gain knowledge from your professional peers, but will also equip you for future roles within the NHS. We are a friendly and hard-working team that support each other but we also trust each team member to be able to function independently.

Working with us will create opportunities to further build on your skills, whilst really making a difference to the NHS and the people we care for.


Detailed job description and main responsibilities

See Job Description

Working under the direction of the PMO System Administrator to develop skills to:

Provide diary management & meeting organisation for the Trust PMO team and Key Improvement Teams.

Deal with enquiries referring on as appropriate.

Provide configuration management for documentation within the PMO.

Assist with the preparation of documents for meetings and training events, photocopying, collating and distributing.

Compile Reports for programme meetings.

Attend meetings and subsequently produce & distribute notes and actions.

Maintain the PMO system and produce simple reports.

Provide ad hoc admin support to projects where deemed necessary.

Provide admin for the PMO training programmes.

Progress to more complex PMO duties to aid personal development and potential career opportunities.

Person specification

Training & Qualifications

Essential criteria

  • Good general education to GCSE standard.

Experience

Essential criteria

  • Experience of working in a team or group.

Desirable criteria

  • Experience of working in an administrative setting.
  • Experience of working in Healthcare.

Communications and Relationships

Essential criteria

  • Good communication skills both oral and written.
  • Able to promote good working relations.

Planning and Organisation

Essential criteria

  • Able to plan own workload to deliver deadlines.

Analytical and Judgment

Essential criteria

  • Able to work systematically and with an organised approach.

___________________________________________________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.

Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

  • Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
  • Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.

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